Privacy Policy
This is the Privacy Policy that concerns Wadōkai Finland Dan Register (Personal Data Act (523/1999) sections 10 and 24).
Created on April 25th, 2018
1. Controller
Wadōkai Finland
info@wadokai.fi
2. Representative of the controller
Niko Utriainen
firstname.lastname@wadokai.fi
3. Name of register
Dan register
4. Purpose of processing personal data
The purpose for processing personal data of the Dan register is to organise Wadōkai Finland dan examinations. A list containing the name and dan rank of the data subject can be compiled from the data and published on Wadōkai Finland website and magazine.
5. Data content of the register
The following data is collected into the Dan register:
- First- and lastname
- Date of birth and age
- Home address
- Telephone number and e-mail address
- Name of the affiliated club and coach
- Year when started training karate
- Current belt rank, date of issue and location
- Other possible information provided by the data subject
6. Regular data sources
The data content of the register is submitted by the data subject him- of herself when registering for a dan exam.
7. Regular disclosure and transfer of data outside the EU or EEA
Wadōkai Finland can disclose data in the register to authorities when demanded by the law or other directives. The data subjects can update their concession information to Wadōkai Finland.
The data in the register is disclosed to the Wadōkai organisation of Japan Karate Federation (JKF Wadōkai) every time after a successful passing of a dan examination. JKF Wadōkai administers their own membership and dan rank registers.
The disclosed data contains only:
- First- and lastname
- Date of birth and age
- Sex
- Home address
- Telephone number and e-mail address
- Nationality
- Current belt rank, date of issue and location
8. Principles of register protection
A) Electronically stored data
The register is administered electronically on a computer that is protected with password and other means of technical solutions. The processing, searching and browsing of personal data is permitted only to those Wadōkai Finland dan committee members who are assigned to manage the register.
B) Manual listings
All the physical material containing personal information is stored in a locked space and disposed appropriately.
9. The right of data subjects to check data
As specified in the Personal Data Act section 26, the data subject has the right to check what information pertaining to them is stored in the register. The inspection request shall be submitted to the e-mail address mentioned in section 1.
10. Rectification of data
As specified in the Personal Data Act section 26, the data subject has the right to check what information pertaining to them is stored in the register. The inspection request shall be submitted to the e-mail address mentioned in section 1.
11. Other rights relating to processing of personal data
As specified in the Personal Data Act section 30, the data subject has the right to prohibit the controller from processing their personal data for direct advertising, distance selling and other direct marketing as well as market and opinion polls, vital records and genealogy. The data contents in the Dan register is not used for these purposes.